The Council, at its 41st Session, decided to approve a revised procedure for attendance at and participation in Cospas-Sarsat meetings.
ACCREDITATION PROCEDURE
For Council meetings: Heads of Delegations must be accredited by a letter from the official Representative of the Cospas-Sarsat Participant sent to the Head of the Secretariat prior to the meeting. This signed letter can be forwarded by normal mail, as facsimile (“fax”) message or as a scanned PDF attachment to an email message. Accreditations can be valid for several Council sessions or for a single session. The duration of the accreditation shall be specified in the letter. If an accreditation ceases to be valid, a new accreditation shall be sent as described above.
For meetings of the Joint Committee and the other subsidiary organs of the Council (e.g., Task Groups and Experts Working Groups), the accreditation of the Head of Delegation shall be sent to the Head of Secretariat by the official Representative of the Cospas-Sarsat Participant, before the meeting, as described above. Alternatively, the Head of a Participant’s delegation to the Joint Committee or other subsidiary organs of the Council may be accredited by a letter from the Head of Delegation, to the Council.
NOTIFICATION OF ATTENDANCE TO A MEETING
The list of delegates/advisers in each delegation must be provided in writing (letter, facsimile or email) to the Cospas-Sarsat Secretariat by either the official Representative of the Participant or the accredited Head of Delegation for the meeting.
Document C/S P.010, “List of States and Organizations Associated with the Cospas-Sarsat Programme” provides the names of designated agencies and their representatives, for all participating countries/organisations in the Programme.
Sample letters for accreditation of Heads of Delegations are available in the Meeting Letter Templates tab above. Please make sure to include each delegate’s full name and agency/organisation represented, in the letter.
Further information on attendance at and participation in Cospas-Sarsat meetings can be found in document C/S P.011, “Cospas-Sarsat Programme Management Policy” available on the Professionals website (Pro/Documents/System Documents).
The list of official Representatives for each participating country can be found in document C/S P.010 “List of States and Organizations Associated with the Cospas‑Sarsat Programme”, also available on the Professionals website (Pro/Documents/System Documents).